Last Updated: February 2026

1. Introduction

The Leeds Irish Centre ("we", "us", "our") is committed to protecting your privacy and personal data. This Privacy Policy explains how we collect, use, and protect your information when you subscribe to our monthly newsletter.

2. Who We Are

Organisation: The Leeds Irish Centre
Contact: [Insert your email address]
Address: [Insert your postal address]

3. What Information We Collect

When you subscribe to our newsletter, we collect:

Email address - to send you our monthly newsletter
Name (if provided) - to personalise communications
Subscription date - to maintain accurate records
Consent records - documenting that you agreed to receive our newsletter

4. Legal Basis for Processing

We process your personal data under Article 6(1)(a) of UK GDPR - Consent. By subscribing to our newsletter, you give us explicit consent to send you email communications.

5. How We Use Your Information

We use your personal data solely to:

Send you our monthly newsletter
Send occasional email updates about The Leeds Irish Centre (if we expand our communications in future)
Maintain subscriber records and manage our mailing list
Comply with legal obligations

We will never:

Sell your personal data to third parties
Share your data with third parties for marketing purposes
Use your data for purposes other than those stated in this policy

6. Data Storage and Security

Your data is stored securely using GoHighLevel (GHL), a professional email marketing platform that complies with UK GDPR requirements.

Security measures include:

Encrypted data transmission and storage
Secure access controls
Regular security updates and monitoring
Data processing agreements with GoHighLevel ensuring GDPR compliance

Your data is stored on servers that may be located in the UK, EU, or other countries with adequate data protection safeguards.

7. Data Retention

We will retain your personal data for as long as:

You remain subscribed to our newsletter, OR
We have a legitimate legal reason to retain it

If you unsubscribe, we will delete your personal data within 30 days, except where we are required by law to retain certain records.

8. Your Rights Under UK GDPR

You have the following rights regarding your personal data:

Right to Access - Request a copy of the personal data we hold about you
Right to Rectification - Request correction of inaccurate data
Right to Erasure - Request deletion of your data (also known as "right to be forgotten")
Right to Withdraw Consent - Unsubscribe at any time
Right to Object - Object to processing of your data
Right to Data Portability - Receive your data in a portable format
Right to Lodge a Complaint - Complain to the Information Commissioner's Office (ICO)

How to Exercise Your Rights

To exercise any of these rights, please contact us at [insert email address].

To unsubscribe: Click the "unsubscribe" link at the bottom of any newsletter email, or contact us directly.

9. Third-Party Service Providers

We use GoHighLevel as our email service provider. GoHighLevel processes your data on our behalf and is contractually obligated to:

Process data only according to our instructions
Implement appropriate security measures
Comply with UK GDPR requirements
Not use your data for their own purposes

10. Data Breaches

In the unlikely event of a data breach that poses a risk to your rights and freedoms, we will:

Notify the Information Commissioner's Office (ICO) within 72 hours
Notify affected subscribers without undue delay
Take immediate steps to mitigate the breach

11. Cookies and Tracking

Our newsletter emails may contain tracking pixels to help us understand:

Email open rates
Link click rates

This information is used solely to improve our communications. You can disable image loading in your email client to prevent tracking pixels from working.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be:

Posted on our website (if applicable)
Communicated to subscribers via our newsletter
Effective from the date stated at the top of this policy

13. Contact Us

If you have any questions about this Privacy Policy or how we handle your personal data, please contact us at:

Email: [Insert your email address]
Postal Address: [Insert your postal address]
Phone: [Insert phone number if applicable]

14. Complaints

If you are not satisfied with how we handle your personal data, you have the right to lodge a complaint with the UK's supervisory authority:

Information Commissioner's Office (ICO)
Website: https://ico.org.uk/make-a-complaint/
Telephone: 0303 123 1113
Address: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF

By subscribing to The Leeds Irish Centre newsletter, you acknowledge that you have read and understood this Privacy Policy and consent to the collection and use of your personal data as described herein.